Heat Illness Prevention Plan  ·  2026 OSHA Compliant
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Heat Illness Prevention Plan

Written Site-Specific Plan · 2026 OSHA Heat Standard Compliant

Template provided by Greenberg Safety
greenbergsafety.com
(512) 585-7070
1 · Company & Site Information
2 · Heat Safety Coordinator (Required)

The Heat Safety Coordinator monitors conditions, enforces water and rest requirements, observes new workers, recognizes symptoms, and maintains daily logs.

Daily Coordinator Duties
Monitor heat index before work begins and every 2 hours
Enforce water and rest break schedule
Observe new and returning workers closely
Recognize heat illness symptoms; initiate emergency response
Log daily conditions, breaks taken, and any incidents
Brief morning tailgate on heat forecast and trigger level
3 · Heat Trigger Levels & Required Controls
⚠ 80°F Heat Index — Initial Heat Trigger
Provide cool water (≤77°F), 1 qt/worker/hr minimum
Accessible shade or air-conditioned rest area
Encourage workers to drink water and use rest areas
Begin monitoring heat index every 2 hours
🔴 90°F Heat Index — High Heat Trigger
Mandatory scheduled rest breaks (minimum 10 min/hr)
Buddy system or direct supervisor monitoring
Increased observation of new/returning workers
Consider rescheduling high-exertion tasks to cooler hours
Engineering & Administrative Controls in Use on This Site
Shade structures / canopies at work areas
Air-conditioned break trailer or vehicle
High-exertion work scheduled before 10 AM
Job rotation for high-heat tasks
Cooling vests / cooling towels provided
Misting fans at break areas
Electrolyte supplements available with water
Other:  
Water Station Locations
4 · Acclimatization Protocol (Required for New & Returning Workers)

Applies to: all new employees and any worker returning after 14+ days away from heat exposure (vacation, injury, indoor assignment, etc.).

Day(s) Max Workload in Heat Supervisor Action Required Supervisor Initials
Day 120% of normal workload durationAssign light-duty or shaded tasks; check in every hour
Day 2–340% of normal workloadMonitor closely; buddy system required
Day 4–560% of normal workloadContinue buddy system; document observations
Day 6–780% of normal workloadDaily check-in; monitor for symptoms
Day 8–14100% — full workloadStandard monitoring protocols apply
5 · Emergency Response Procedures
Heat Illness Symptom Reference

Heat Exhaustion — Call Coordinator

Heavy sweating · Weakness or fatigue
Cool, pale, clammy skin · Nausea
Headache · Dizziness or fainting
Action: Move to cool area, hydrate, rest, monitor

Heat Stroke — CALL 911 IMMEDIATELY

Confusion or slurred speech
No sweating despite heat · Rapid pulse
Hot, red, dry skin · Loss of consciousness
Action: Call 911 · Cool immediately · Do not leave worker alone
Emergency Contact List
6 · Training & Worker Acknowledgment

All workers must receive heat illness prevention training before working in heat conditions. Document below.

Training Topics Covered
Heat illness types, symptoms, and first aid
Water and rest requirements (80°F and 90°F triggers)
Acclimatization requirements and schedule
Emergency response procedures and EMS access
Workers' rights to report heat hazards without retaliation
Site-specific controls (water stations, shade locations)
Worker Name (Print) Signature Date
   
   
   
   
   
   
   
   
   
   
Plan Authorization



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